Coordinator, Administrative Support

Posted Yesterday

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Job Details

Full Time

Location

Mississauga, ON

Job Description

The Opportunity:

WSP has a new opportunity for a Group Administrator to join our Mine Support team in a
full time position in our Mississauga office. You'll provide administrative support to consulting professionals within the Mine Engineering and Stability Team, using your skills to support Project Managers and Consultants within the Earth and Environment Business.

Why choose WSP?

We value and are committed to upholding a culture of inclusion and belonging
Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP #WithWSPYouCan #GlobalMining

What you can expect to do here:

You will act as the point of contact for all general enquiries for the Mine Engineering and Stability Team including but not limited to:
- Support Team Leaders and proactively anticipate their needs
- Expense entry for senior staff
- Expense review
- Onboarding and offboarding
- CV updates
- Meeting coordination and minute taking
- Prepare group presentations
- Coordinate travel arrangements
- Coordinate social events
- First aid bookings for staff
- Update and maintain group SharePoint sites, distribution and contact lists
- Generate opportunity numbers in Oracle
Word Processing Support for Earth and Environment Mining Canada
- Format technical deliverables including proposals, letters, technical memorandums, reports, spreadsheets using MS office applications and WSP templates
- Use Adobe to create and compile PDF documents
- Liaise with Project Managers and Consultants to obtain document approvals
Local office support for the Mississauga office including printing, scanning requests, and event setup.

What you'll bring to WSP:

Positive Team Player Attitude!

3-5 years (or more) of work experience in a professional service environment.
Attention to detail and ownership of delegated tasks.
Good communication skills (listening, verbal and written), friendly and pleasant manner, with an ability to maintain composure while under pressure.
The ability to take directions and seek clarification as needed.
Able to prioritize competing responsibilities and communicate this to all involved in a manner that facilitates meeting deadlines as a team.
Good problem-solving skills with the initiative and ability to identify alternative solutions.
Established comfort level with technology.
Proficiency in Office 365 including SharePoint, Word, Excel, and OneDrive.
Ability to learn processes quickly and be flexible in changing circumstances.
Excellent customer service skills to support both our external and internal clients.
Valid Driver's license is an asset.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

About WSP Canada

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international expertise. We are technical experts and strategic advisors including engineers, technicians, scientists, planners, landscape architects and urban designers, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Buildings, Transportation, Infrastructure, Environment, Geomatics, Energy, Resources, and Industrial sectors as well as project delivery and strategic consulting services. With over 8,000 talented people across Canada, we engineer projects that will help societies grow for generations to come.