Project Administrator

Posted Yesterday

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Job Details

Full Time

Location

Port Hope, ON

Job Description

The Opportunity:

WSP is looking for Project Administrator to join our Port Hope/Whitby team. You will assist with project team by managing document workflows, formatting of documents, maintaining document matrices and logs and being a prime point of contact for documentation related matters.

This opportunity is to join the WSP team responsible for the execution and construction of the Port Hope Area Initiative (PHAI). The PHAI represents the federal government's response to the community-requested solution for the cleanup and local, long-term, safe management of historic low-level radioactive waste in the municipalities of Port Hope and Clarington. In addition, the role also provides opportunities to assist with other environmental management projects across Ontario.

Please note we will consider candidates based in various locations throughout Canada, but this opportunity is based at the project site in Port Hope and/or Whitby, Ontario under a one-year contract with the possibility of extension.

Why WSP?

We value and are committed to upholding a culture of Inclusion and Belonging
A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAreWSP

A day in the life:

Perform MS Suite processing, and formatting of various documents (memos, plans, minutes, reports) in accordance with company standards or as specified by projects.
Prime contact for project documentation, format and content, including editing and final quality verification documents.
Track and issue documents through their review and approval cycles
Assist with compilation, formatting and issuance of daily, weekly and monthly deliverables and reports.
Maintain and update Project Plans, Procedures, Instructions and Forms by performing revisions and updates.
Prepare and maintain databases and logs as required by the project.
Liaise with internal team, clients and subcontractor counterparts on document control tracking and issues.
Perform administration and maintenance of shared workspaces (eg. Procore, Sharepoint, Project Drives), and other document control systems as required.
Maintaining project files and internal and external reporting requirements.
Providing administrative assistance to the project team, as required.
Scheduling and attending meetings, recording and generating minutes.

What you'll bring to WSP:

Minimum 3 years' experience in an Administration or Document Control role
High School Diploma or post-secondary education
Advanced computer and word processing skills using MS Office applications
Familiar with construction document control and contract administration processes, procedures, and requirements.
Excellent interpersonal, written, and verbal communication skills.
Excellent organizational and prioritizing skills with the ability to multi-task and work under the pressure of constant deadlines.
Exhibit an extremely high level of professionalism and superior attention to details.
Energetic, self-motivated and quick to learn with a focus on continuous improvement.
Must be eligible for Reliability status CNL security clearance ( individual must have 3 full years of verifiable history in Canada, USA, UK, New Zealand and/or Australia ).

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

About WSP Canada

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international expertise. We are technical experts and strategic advisors including engineers, technicians, scientists, planners, landscape architects and urban designers, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Buildings, Transportation, Infrastructure, Environment, Geomatics, Energy, Resources, and Industrial sectors as well as project delivery and strategic consulting services. With over 8,000 talented people across Canada, we engineer projects that will help societies grow for generations to come.