Assistant, Proposal Support

Posted Yesterday

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Job Details

Full Time

Location

Canada

Job Description

The Opportunity:

WSP is seeking a dynamite Proposal Assistant to join our Buildings Team! This full-time position can be located in our Ontario or Halifax offices. Reporting to the Proposal Team Lead for Ontario & Atlantic Region, the successful candidate will assist the department's technical teams and proposal specialists in ensuring that supporting documentation for proposals are delivered to a high standard and in a timely manner.

Why choose WSP?

We value and are committed to upholding a culture of inclusion and belonging
Our Flexible Work Policy - we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. We will support you on and off the job so you can be fully present in both your work and home lives.
A Canadian success story - we're proud to wear the red and white of this beautiful country and show the world what Canada has to offer.
Enhance the world around you - from the environment to the highways, to the buildings and the terrain, WSP is the fabric of Canada.
Outstanding career opportunities - we're growing and pushing ourselves every day to be greater than yesterday - we're open to your ideas and trying new things.
A phenomenal collaborative culture and a workforce filled with genuinely good people who are doing humbly important work. Come find out for yourself what it's like to be a part of our journey.

We offer attractive pay, flexible work options, a great corporate culture, comprehensive and employee-focused benefits including virtual healthcare and a wellness platform as well as great savings programs, and a clear vision for the future.

#WeAre WSP

Why our WSP Proposals Team?

Exceptional career opportunities provincially, nationally, and globally - we grow and push ourselves every day to be bigger than yesterday - we are open to your ideas and try new things!
A phenomenal collaborative culture and a workforce filled with truly good people who do humbly important work.
We offer industry-leading compensation, customizable, employee-focused benefits including virtual healthcare and a wellness platform, as well as excellent savings programs, and a clear vision for the future.
The proposal team fosters a collaborative environment where ideas are freely exchanged, and team members work together to create compelling and competitive proposals.
With a history of successful projects and satisfied clients, WSP's proposal team has a proven track record of delivering high-quality, winning proposals.

Come and discover our corporate culture for yourself and JOIN US on our next adventure!

What you can expect to do here:

Manage, monitor, and maintain the proposal content database, files, and systems through appropriate information management systems.
Write, edit, and review standard proposal content such as resumes, project sheets, and company boilerplate.
Coordinate, draft, review, and edit English proposals.
Review and analyze incoming requests for proposals, and develop structure and content.
Plan and coordinate proposal-related tasks, from the initial kick-off meeting through proposal delivery and post-submission follow-up.
Compile internal information, such as history with clients, for proposal decisions and strategy.
Coordinate and execute proposal-winning strategies, and assist staff in developing capture plans.
Compile, modify, and draft standard proposal components according to requirements; compile disparate pieces of content from a distributed group of authors into a cohesive and responsive proposal document.
Adapt existing CVs, project descriptions, and boilerplate information.
Review final proposals for quality assurance and quality control.
Participate in internal and external proposal debriefings and other proposal closing activities.
Communicate effectively with proposal teams, colleagues, and other stakeholders.
Report on proposal parameters, as required.
Support and contribute to initiatives and activities of the Property & Buildings proposal team, as well as ad hoc requests.
Act in the best interests of WSP and actively promote our core values.
Be open to travel between offices for training and proposal-related activities.

What you'll bring to WSP:

Bachelor's degree in journalism, communications, English, engineering, business or related discipline;
Strong verbal and written communication skills;
A minimum of 2 years of relevant experience;
Attention to detail and excellent proofreading/grammar skills;
Excellent interpersonal skills;
Team player, able to excel in a multitasking and deadline-driven environment;
Ability to work overtime and under pressure to meet deadlines;
Project management skills (prioritization, planning, monitoring, etc.);
Proficiency in Microsoft Office (Word, PowerPoint, Excel);
Proficient with Adobe Creative Cloud suite (InDesign and Acrobat) to create materials and client proposals;
Experience in the professional services consulting sector (engineering and science an asset), with an emphasis on management and/or proposal writing is ideal;
Experience working on federal government and public works proposals is desirable;
Experience working with internal and external client groups and with distributed (virtual) proposal teams;
Comfortable working and interacting at all levels in a multidisciplinary environment.
Experience using MS Co-Pilot would be considered an asset, the ideal candidate should be open to leveraging AI technologies to enhance efficiency, innovation, and effectiveness in their work.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

About WSP Canada

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international expertise. We are technical experts and strategic advisors including engineers, technicians, scientists, planners, landscape architects and urban designers, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Buildings, Transportation, Infrastructure, Environment, Geomatics, Energy, Resources, and Industrial sectors as well as project delivery and strategic consulting services. With over 8,000 talented people across Canada, we engineer projects that will help societies grow for generations to come.