Proposal Assistant

Posted 15 days ago

AI Interview Copilot

Job Details

Full Time

Location

Toronto, ON

Job Description

The Opportunity:

WSP has a new opportunity for a Proposal Assistant to join our Earth & Environment Proposal Team on a full-time basis based in Ontario.

What you can expect to do here:

Coordinate, write, review, and edit English proposals;
Review and analyze incoming requests for proposals and develop structure and content;
Plan and coordinate proposal-related tasks, from the initial kick-off/kick-off meeting through proposal delivery and post-submission follow-up;
Compile internal information such as history with client for proposal decisions and strategy;
Coordinate and execute proposal winning strategy and assist staff in developing capture plans;
Compile, modify and draft standard proposal components according to requirements; compile disparate pieces of content from a distributed group of authors into a cohesive and responsive proposal document;
Perform and delegate proposal tasks and ensure proposal schedules are met and adhered to;
Assist with proposal budgets and other technical sections, as needed;
Adapt existing CVs, project descriptions and boilerplate information;
Review final proposals for quality assurance and quality control;
Facilitate the pre-selection interview strategy and develop presentations;
Participate in internal and external proposal debriefings and other proposal closing activities;
Serve as a subject matter expert and participate in the development of the proposal team's best practices, tools and policies;
Contribute to the generation, collection, dissemination and archival of related information;
Communicate effectively with proposal teams and colleagues, as well as other stakeholders;
Report on proposal parameters, as required;
Support and contribute to initiatives and activities of the Earth and Environment proposal team, as well as ad hoc requests;
Think and act in the best interests of WSP and actively promote our core values;
Open to travel between offices for training and proposal-related activities.

What you'll bring to WSP:

Bachelor's degree in journalism, communications, science, engineering, business or related discipline;
Strong verbal and written communication skills;
A minimum of 2 years of relevant experience;
Attention to detail and excellent proofreading/grammar skills;
Excellent interpersonal skills;
Team player, able to excel in a multitasking and deadline-driven environment;
Ability to work overtime and under pressure to meet deadlines;
Project management skills (prioritization, planning, monitoring, etc.);
Proficiency in Microsoft Office (Word, PowerPoint, Excel);
Proficient with Adobe Creative Cloud suite (InDesign and Acrobat) to create materials and client proposals;
Experience in the professional services consulting sector (engineering and science an asset), with an emphasis on management and/or proposal writing is ideal;
Experience working on federal government and public works proposals is desirable;
Experience working with internal and external client groups and with distributed (virtual) proposal teams;
Comfortable working and interacting at all levels in a multidisciplinary environment.
Experience using MS Co-Pilot would be considered an asset, the ideal candidate should be open to leveraging AI technologies to enhance efficiency, innovation, and effectiveness in their work.

WSP is one of the world's leading professional services firms. Our purpose is to future proof our cities and environments.

We have over 65,000 team members across the globe. In Canada, our 12,000+ people are involved in everything from environmental remediation to urban planning, from engineering iconic buildings to designing sustainable transportation networks, from finding new ways to extract essential resources to developing renewable power sources for the future.

At WSP:

We value our people and our reputation
We are locally dedicated with international scale
We are future focused and challenge the status quo
We foster collaboration in everything we do
We have an empowering culture and hold ourselves accountable

Please Note:

Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations.

Offers of employment for safety-sensitive positions involving fieldwork are contingent upon candidates being able to perform key physical tasks of the job as described in the job posting and interview. This may include the ability to work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits).

WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

WSP is committed to the principles of employment equity. Only the candidates selected will be contacted.

WSP does not accept unsolicited resumes from agencies. For more information please READ THE FULL POLICY.

About WSP Canada

WSP is one of the world's leading professional services consulting firms. We are dedicated to our local communities and propelled by international expertise. We are technical experts and strategic advisors including engineers, technicians, scientists, planners, landscape architects and urban designers, surveyors and environmental specialists, as well as other design, program and construction management professionals. We design lasting solutions in the Buildings, Transportation, Infrastructure, Environment, Geomatics, Energy, Resources, and Industrial sectors as well as project delivery and strategic consulting services. With over 8,000 talented people across Canada, we engineer projects that will help societies grow for generations to come.