Executive Assistant, CMP - Tax

Posted 4 days ago

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Job Details

Full Time

Location

Toronto, ON

Job Description

Overview
At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.

KPMG is looking for an Executive Assistant to provide senior level support to the Canadian Managing Partner (CMP) for Tax. This individual will be responsible for providing executive level support for administrative matters and business processes for the CMP. This role is for you if you are highly organized and exemplify professional and service excellence!

This position will require frequent in-person attendance in our Toronto office.
What you will do
Provide executive-level administrative support for CMP including:

Mailbox Management - Monitor email inbox. Flags, prioritizes and actions based on urgency and subject matter. Draft responses for emails for client or internal KPMG communications.
Calendar Management - Manages calendar/schedule, maximizing the best use of the CMP's time by managing requests and commitments through coordinating and prioritizing requests, while ensuring deadlines are met. Proactively and independently identifies, resolves, and manages calendar conflicts.
Communication - Reviews, and distributes various communications for CMP. Handles routine communications on behalf of CMP and reports on actions taken.
Document preparation - Assists with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite
Travel Management - Handles complex travel arrangements and reservations, both domestic and international, as well as business visas as needed.
Meeting Management - Coordinates and manages the scheduling of meetings, leadership meetings, and external events (conference calls, video conferences, in person, etc.). Plan and organize meetings, create briefing documents as required including logistics/securing meeting space, catering, and agenda and document preparation. Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.
Expense/Time reporting - Completes, reconciles, and ensures timely submission of time and expense reports for the CMP
Invoices management - Ensuring invoices are processed and approved on time to avoid late payment
Risk Management - Implements and oversees risk management processes to identify, assess, and mitigate potential risks, ensuring compliance with company policies and industry regulations.
Administrative Support to the CMP's leadership team - provide administrative support to the CMP's leadership team
Ad Hoc - Projects Support - provide support to ad-hoc projects for the CMP / CMP Leadership Team

What you bring to the role

College diploma or an equivalent combination of education/experience in administrative assistant skill set.
5+ years administration experience supporting senior level or C-Suite executives in a complex and highly regulated industry.
Advanced skills with MS Office Products, in particular, Microsoft Word, Outlook, Excel, and PowerPoint
Excellent communication skills.
Good judgment and analytical skills with a focus on attention to detail.
Capable of working independently and taking ownership of tasks.
Proactive in anticipating and responding to team's needs and manage multiple priorities in a highly organized manner.
Ability to handle highly sensitive and confidential information requiring a high level of discretion.

This position requires written and oral fluency in English. The successful candidate will be required to support English-speaking leadership and colleagues.

Providing you with the support you need to be at your best
For more information about KPMG in Canada's Benefits and well-being, click here .

Our Values, The KPMG Way
Integrity, we do what is right | Excellence, we never stop learning and improving | Courage, we think and act boldly | Together, we respect each other and draw strength from our differences | For Better, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have the opportunity to request an adjustment or accommodation at any point throughout the recruitment process. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling 1-888-466-4778.

About KPMG

KPMG LLP is the Canadian member firm of KPMG International. We provide Audit, Tax, and Advisory services to many of the public and private business, not-for profit, and public sector organizations in Canada. Nationally, there are 40 offices and over 700 partners and 7,000 employees working together to help Canadian businesses achieve their goals. Leveraging the skills, knowledge and passion of our firm and our people allows us to serve our clients with uncompromising professionalism, cutting through complexity to provide valuable insight—in Canada and around the world. KPMG s.r.l./S.E.N.C.R.L. est le cabinet canadien membre de KPMG International Cooperative (« KPMG International »). Nous offrons des services professionnels en audit et en fiscalité ainsi que des services-conseils à une vaste clientèle composée notamment de sociétés ouvertes et fermées, d’organismes sans but lucratif et d’organisations du secteur public au Canada. KPMG compte 40 bureaux à l’échelle nationale, au sein desquels collaborent plus de 700 associés et 7 000 employés pour aider les sociétés canadiennes à atteindre leurs objectifs. Nous misons sur les compétences et le savoir-faire de notre équipe pour servir nos clients − au Canada et ailleurs dans le monde − avec rigueur et professionnalisme. Notre mission première : simplifier la complexité en proposant des perspectives éclairantes.