CLK 12R - Secretariat Coordinator

Posting Title
CLK 12R - Secretariat Coordinator

Position Classification
Clerk R12

Union
GEU

Work Options
Hybrid

Location
Multiple Locations, BC CA (Primary)
Victoria, BC V9B 6X2 CA

Salary Range
$54,387.32 - $61,395.95 annually

Close Date
10/2/2024

Job Type
Regular Full Time

Temporary End Date
4/30/2025

Ministry/Organization
BC Public Service -> Tourism, Arts, Culture & Sport

Ministry Branch / Division
BC Arts Council Secretariat, Arts and Culture

Job Summary

The Team
The BC Arts Council Secretariat Branch is a dedicated, collaborative team responsible for stewarding the funds provided to the BC Arts Council (BCAC) through robust engagement, policy development, program administration and governance support. The BCAC is the Province's primary agency supporting British Columbia's arts and culture sector, operating under the Arts Council Act. Their mandate is to administer funds allocated by the Legislature, providing grants and resources to communities, organizations, and individuals across the province. The BCAC and the Secretariat are guided by a strong strategic vision focused on reconciliation, equity, diversity, inclusion and access.

The Role
As the Secretariat Coordinator for the BC Arts Council, you will play a key role in ensuring clear and timely communication of programs, policies, and initiatives through web coordination and public-facing communications. You will also organize and support Council meetings, track priorities, and manage stakeholder engagement, including liaising with Ministry Executive Offices and Council members. This role offers a unique opportunity to support the growth of arts and culture throughout British Columbia while working with a collaborative and diverse team. The position provides a chance to engage with a broad spectrum of cultural issues, with opportunities for growth and development.

Qualifications:
Education and Experience

• Secondary school graduation or equivalent (GED).
  
• Minimum six (6) months' experience in each of the following:
  
  • Experience working in a web development environment or with content management systems (i.e. Wordpress).
    
  • Experience in standard computer applications - word processing, spreadsheets, power points and email, etc. (i.e. MS Word, Outlook Excel, PowerPoint, Teams).
    
  • Experience preparing and editing a variety of correspondence, briefing and/or meeting materials.
    
  • Experience in providing administrative/program support to senior management level staff, including coordinating meetings, events, managing calendars and determining priorities.
    
  • Experience with financial activities (budget, contract administration, accounts payable, purchasing).
    
• Anequivalent combination of education and related experience may be considered.
  

Preference may be given to candidates with one or more of the following:

• One (1) or more years experience in the above-listed criteria.
  
• Experience working with ARCS, ORCS, EDRMS, CLIFF and eApprovals.
  
• A diploma or certificate in office administration or equivalent.
  
  

For questions regarding this position, please contact Allison.Bottomley@gov.bc.ca .

About this Position:
This is a temporary assignment until April 30, 2025 that may be extended or become permanent.
Flexible work options are available; this position may be able to work up to two (2) days at home per week subject to an approved telework agreement.
An eligibility list may be established to fill future temporary and permanent vacancies.
A Criminal Record Check (CRC) will be required.
Employees of the BC Public Service must be located in BC at the time of employment.

Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.

We are committed to ensuring that reasonable accommodations are available throughout the hiring process, including the assessment and selection stages. Please email the individual or contact listed on the posting if you require an accommodation to fully participate in the hiring process.

The Indigenous Applicant Advisory Service is available to Canadian Indigenous (First Nations [status or non-status], Métis, or Inuit) applicants. Indigenous applicants can contact this service for personalized guidance on the BC Public Service hiring process including job applications and interviews.

How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above. Applicants who are selected to move forward in the hiring process may be assessed on their knowledge, skills, abilities, competencies and other position related requirements as outlined in the Job Profile at the bottom of the posting.

Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.

Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.

Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.

Find more information on the recruitment process, including helpful tips and videos about the application process, visit the Your Job Application page of MyHR. Gain insights into the hiring journey by joining a Career Conversation .

Applications will be accepted until 11:00 pm Pacific Time on the closing date of the competition. If you are experiencing technical difficulty applying, visit the Technical Assistance page of MyHR.

Job Category
Administrative Services